Request for Proposal - Travel Demand Management (TDM)

The Capital Region Planning Commission (CRPC) invites qualified firms to submit proposals to prepare and implement a region-wide Ride Share and Travel Demand Management (TDM) program.   CRPC is working with the Louisiana Department of Transportation and Development (LADOTD) on this project.  Both entities desire to reduce vehicular congestion and vehicle emissions through a reduction in the number of Single Occupant Vehicle (SOV) commuter trips throughout the region.  This reduction should be accomplished primarily through the use of van pools, ride sharing, and other alternate travel modes in the region.  The selected consultant should also be familiar with and able to educate the public and businesses on other TDM activities such as compressed work week, flex time, telecommuting, federal tax incentives, etc.  CRPC and the LADOTD expect this to be a demonstration program; therefore, it should be created in such a way that it can be easily tailored and replicated by other MPO’s throughout the state of Louisiana.  CRPC anticipates beginning this work immediately upon selection of a firm.  The duration of this project is expected to be a maximum of 3 years.  The respondents must demonstrate successful implementation of this type of program in an area similar to the Baton Rouge region where Ride Sharing and TDM is not a typical alternative and where incentives are limited. 

Respondents shall submit 5 bound copies of the proposal to:

Capital Region Planning Commission
Attn:  Mr. Jamie Setze, Executive Director
333 North 19th Street
Baton Rouge, LA 70802

The proposal must be received by 3:00pm C.S.T. on Monday, July 25, 2016.  Electronic submittals will not be accepted.  RFP questions shall be submitted in writing to Kim Marousek, AICP, via email at kmarousek@crpcla.org

Questions and Answers for TDM RFP 

1.   V. Proposal Content, RFP pg. 6: Please clarify and expound upon what is required in the Section 2 Scope of Services versus Section 3 Work Plan.  
Section 2 “Scope of Service” is intended to primarily be a narrative response to how the work will be approached by the consultant. Whereas Section 3 “Work Plan” is intended to graphically display the tasks, benchmarks, deliverables; and, which will identify which staff will be assigned to particular tasks/phases of work.

2.  V. Proposal Content, RFP pg. 6: Should the project schedule be shown in Section 2 Scope of Services, or only as part of the Section 3 Work Plan? 
The project schedule can be included as part of the work plan under Section 3 and omitted from Section 2 responses.

3.  Should the Form 24-102, Section 12 table be populated with current CRPC projects, or with LA DOTD projects?
This should include LA DOTD projects.

Request for Proposal - Regional Traffic Counting Program

In order for the regional, state and federal air quality experts to monitor traffic related pollutants and conformance with air quality standards as well as for transportation planners and engineers throughout the region to identify existing traffic problems and solutions, the Capital Region Planning Commission(CRPC) seeks proposals from qualified professional firms or individuals, either singly or through a joint venture with others, to collect all required traffic count and vehicle classification data for selected roadway segments and intersections within the Baton Rouge Metropolitan Area. Intersection turning movement counts and bicycle counts shall be optional service and may or may not be included in the contract.  CRPC anticipates beginning this work immediately upon selection of a firm.  The duration of this project is expected to be a maximum of 1 year.  Total compensation for this project is $150,000.  

Respondents shall submit 5 bound copies of the proposal to:

Capital Region Planning Commission
Attn:  Mr. Pong Wu, Sr. Transportation Planner
333 North 19th Street
Baton Rouge, LA 70802

The proposal must be received by 3:00pm C.S.T. on Monday, July 25, 2016.  Electronic submittals will not be accepted.  RFP questions shall be submitted in writing to Pong Wu, via email at pwu@crpcla.org

Questions and Answers for Regional Traffic Counting Program RFP 

1. The website shows a fee for $150,000, but there is no mention in the RFP about a fee.  Can the grand total for Section 13 Cost Sheet exceed $150,000? 

Yes, as you noticed, we use our website to show potential candidates the total funds ($150,000) available for this regional traffic counting program.  This project was initiated in coordination with Louisiana Department of Environmental Quality to improve the input data used in MOVES emissions model for conformity and other air quality analyses.  The grand total on Section 13 Cost Sheet should not exceed the maximum funds programmed for this project.

2. If $150,00 is the maximum fee, can the quantity shown in Section 13 Cost Sheet, Items #1 (1,200 Traffic Volume Counts) & 2 (400 Vehicle Classification and Volume Counts) be reduced?

Based on the consultant's assumptions/calculations, potential consultants are welcome to submit the proposal with

  •  same quality of traffic counts (1,200 Traffic Volume Counts + 400 Vehicle Classification and Volume Counts); or
  •  propose additional quantity of traffic counts as an incentive or bonus for this project; or
  •  reduced quantities of traffic counts. 

without exceeding the maximum programmed budget of $150,000

3. Please provide the map of Traffic and Vehicle Classification Count locations.

4. In Section 1, Introduction of the SOW, the fifth paragraph mentions a map (attachment 1). We did not see any map attached within the RFP. Attachment 1 was a vehicle classification scheme.

Please click the links above under question three for downloading maps for locations of Traffic Volume Counts (Attachment 1a) and Vehicle Classification Counts (Attachment 1b).  You can also find these maps from CRPC’s RFP website under Public Notices (http://crpcla.org/publicnotices/)

5. In Section 1, Introduction of the RFP, the fifth paragraph mentions all count data shall be submitted quarterly to CRPC. Does this also mean that invoices will only be accepted and reviewed quarterly?

Yes, the details will be included in the contract after the selection has been made.

6. In Section 6, Vehicle Classification in the SOW, six vehicle classes are required for classification counts. Does this require our firm to combine Single Unit Trucks (5-10) and Combination Trucks (11-13) or will separate classes for each of the 13 suffice?

Since this project was initiated in coordination with Louisiana Department of Environmental Quality to improve the input data used in MOVES emissions model for conformity and other air quality analyses, both combining classes of (5-10, 11-13) and separating classes of each of the 13 are needed.

7. For certain roadways, i.e. Interstates, our firm uses radar data collection instead of machine counts for our preferred data collection method due to safety concerns on these high volume, high speed roadways. Are radar counts an acceptable form of data collection for CRPC?

Radar technology is a safe way of getting data in high volume, high speed interstate highways where tube and counter configurations are not safely deployed, and, for the safety concerns, CRPC will accept the radar counts for these mentioned highways. However, for adjustment purpose, a maximum ten machine count locations will be required on interstate highways.

8. In Section 13, Cost Sheet in the SOW, we noticed that Turning Movement Counts and Bike/Pedestrian Counts are separate costs. Our firm typically includes Bike/Pedestrian counts within our Turning Movement Count reports. Will there be intersections within the study area which include only Bike/Pedestrian Counts?

While performing vehicle turning movement counts at intersection manually, attentions and actions will also need to be placed for additional Bike/Pedestrian Counts.  The separation will help us to know the unit cost for TMC with and without including Bike/Pedestrian Counts. 

9. Will all counts need to be bi-directional counts?

Yes, all counts need to be bi-directional counts.