Job Openings:

Office Manager 

The Capital Region Planning Commission (CRPC) is looking to hire an Office Manager to assist with daily office functions, direct human resources, and complete a broad variety of administrative tasks for the Executive Director.  This person should be highly organized, detail oriented, and ensure confidentiality and integrity of employee records.  At minimum, the applicant must have two years related experience in the administrative and human resources field.  A four-year degree is preferred and may be considered toward required minimum experience.  Salary range is $40,000 – $50,000 commensurate with knowledge and experience.  CRPC is an Equal Opportunity Employer / Affirmative Action Employer (EOE/AAE).  

The application period is open until April 12, 2017 at close of business. Individuals interested please send your resume to the email address listed below:

Sarah Stafford, Office Director / Public Outreach Coordinator
Capital Region Planning Commission
Post Office Box 3355 Baton Rouge, Louisiana 70821
or  sstafford@crpcla.org

Job Description

The Office Manager will be responsible for daily office functions, human resource management, and will work closely with upper-level management to perform administrative tasks.  The Office Manager ensures that employee benefit information is up-to-date, ensures that accounts payable and receivable are up-to-date, manages the day-to-day needs of the office, and manages the Executive Director’s appointments and administrative needs. 

Specific job responsibilities are as follows:

Administrative

Completes a broad variety of administrative tasks for the Executive Director including: managing an active calendar of appointments; completing expense reports; making travel arrangements; scheduling meetingswith elected officials, agency partners and staff. 

Researches, prioritizes and follows up on incoming issues and concerns addressed to the Executive Director.

Works closely with the Executive Director and informs him of upcoming commitments and responsibilities. 

Responsible for maintaining records pertaining to the operation of the organization.  Confidentiality and integrity of employee records is required. 

Ensures that CRPC financial records and benefits are kept in a legal manner and one that conforms to the needs of the organizations.

Manages accounts receivable and accounts payable. 

Manages office supplies.

Composes administrative reports, and updates organizational handbooks as needed.

Records and delivers deposits.

Assists with payroll preparation and monthly requisitions. 

Assists with document / form creation and file management.

Assists with audit preparation. 

Responds to and routes mail, website, and email requests for information.  Maintains records of general correspondence.  Assists with mailings and special projects as needed.

Schedules regular meetings, prepares agendas and meeting minutes, and schedules public notices for meetings. 

Other duties as assigned.

Human Resources

Acts as the organization’s point of contact for all employee-related benefits.

Ensures that benefit information is up-to-date.

Coordinates payroll and benefits information.

Work with new hires in the benefits enrollment process and existing employees with open enrollment.

Maintains benefit information and records.

Maintains paid time off records.

Other duties as assigned.

The CRPC is an equal opportunity employer and does not discriminate on the basis of age, race, gender, religion, color, sex, national origin, marital status, genetic information, sexual orientation, pregnancy status, physical or mental disability, veteran status or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for a qualified individual with a disability where appropriate.